Rensselaer Libraries

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Costs and Subsidies For Interlibrary Loan and Document Delivery

Posted: Feb 27, 2017

The Rensselaer Libraries attempt to obtain materials without cost to researchers whenever practical either by seeking free use of materials from other libraries or by subsidizing most of these costs for Rensselaer faculty, staff and students.

How much will it cost?

Although most book loans between libraries as well as electronic copies of journal articles supplied within the Capital District can be provided without charge, the costs of materials obtained outside of the Capital District occasionally may exceed library subsidies. Researchers can specify the amount they are willing to pay for a document by entering a dollar value in the "Max Cost" field of a request at the time of submission. Recommended amounts are:

  • $10.00 per book or journal request
  • $30.00 per US thesis
  • $80.00 per non-US thesis
  • $30.00 per technical report, technical standard

Researchers may indicate they only want a document on a free basis by entering "0" in the "Max Cost" field.

How to pay for items?

Researchers need to create "account information" within their ILLiad user record. After logging into the system, click the EDIT/CREATE ACCOUNTS option located at the bottom of ILLiad's Main Menu screen.

Researchers authorized to use research or departmental funds should enter these codes as their ILLiad account numbers. Graduate and undergraduate students may specify to have charges added to their tuition accounts by entering the word, "Bursar", in place of an account number.

Who's not subsidized?

Document subsidies are not provided to employees of companies located in either Rensselaer's Incubator Center or Rensselaer Technology Park who are not otherwise affiliated with Rensselaer Polytechnic Institute. Researchers may be charged for supply costs of unclaimed materials.

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